FACTORY CIVIL CONSTRUCTION & MAINTENANCE DIVISION
(BLOCK-II, ANNEXE EASTERN WING, 1ST FLOOR)
Sealed tenders are invited by BHEL Bhopal in two-part bid system (Techno-commercial bid & price bid) from the bidders fulfilling qualifying criteria mentioned in tender documents for the below mentioned work.
BHEL reserves the right to go for Reverse Auction (RA) (Guidelines as available on www.bhel.com) instead of opening the sealed envelope price bid, submitted by the bidder.
Name & details of the work:
Name of work
Schedule ‘A’ Approx. Cost (In Rs.)
Earnest Money in Rs.
Tender Cost (in Rs.)
Maintenance of lawns, gardens and plantation inside factory area.
Total price of the package combining Annexure-I & Annexure-II to be quoted by the bidders.
500/- + GST extra @12%
(500/- + 60/- =560/-)
1.1 Last Date & time for submission of tender: 05.10.2018 Upto 11.00 AM
1.2 Date & time of opening of tender : 05.10.2018 at 2.00 PM onwards.
1.3 All the envelopes should be dropped in the tender box (green box) available In tender room at Ground floor, Administrative building before 11.00 AM repeat upto 11.00 AM of opening date of tender. All the envelopes will be removed from the tender box at 2.00 PM for numbering and entering in the register. (Division’s authorized representative will be present at 2.00 PM along with necessary files and register) Tender received after 11.00AM will be treated as LATE TENDER. Such late tender will not be considered under any circumstances.
1.4 For two part bids (one techno- commercial bid and the other price bid), the tenderer has to put techno-commercial bid in one envelope properly sealed and tenderer should super scribe over the envelope as Techno-commercial bid. The tenderer has to put price bid in another envelope properly sealed and tenderer should super scribe over the envelope as Price bid. These two envelopes should be put in a third bigger envelope properly sealed.
1.5 Tenderer will be permitted in tender room to witness the tender opening from 2.00 PM onwards only.
2. (a) PAN number is essential to be submitted by the tenderer for participation in tender.
(b) Possession of PF & ESI nos is a statutory requirement. It is, therefore, desirable that the tenderer submits them along with his techno-commercial bid. A tenderer may, however, be considered for qualification techno-commercially even if he is, already, not in possession of the same or if he does not submit them along with his techno-commercial bid.
Such a tenderer, on becoming successful and upon award of work, shall, however, be required to mandatorily submit PF & ESI registration numbers within 15 days or some other period as specified by the department (as the case may be) after the date of issuance of Letter of Intent (LOI) but before deployment of labour to commence the work failing which penal action as deemed fit shall be taken by the department against the tenderer.
Such a tenderer shall, in this regard, give an undertaking in writing along with his techno-commercial bid that he would submit PF & ESI registration numbers subsequent to award of work through LOI as desired by the department.
3. All corrections/corrigendum will be given in our website www.bhelbpl.co.in ONLY and shall not be published in press. Therefore, all the tenderers/ bidders are requested to be in touch with our website www.bhelbpl.co.in till the last date and time of submission of tender.
4. Visit our web site www.bhelbpl.co.in for detailed information.
5. Tenderers have to bring authority letter from their respective firms/organisations to witness the proceedings of tender opening.
6. For any tender related information please contact Phone no.0755-2502509 and 0755-2505840 Email:
7. The party must have phone & mobile facility for effective communication during the entire contract period. The numbers are to be submitted along with bid.
8. BHEL reserves all rights to cancel any or all the tenders without giving any prior notice or cause.
9. Delay in execution of work may attract penalty as per relevant clause of special terms & conditions.
10. In case, past performance of the tenderer is found to be unsatisfactory, BHEL reserves the right not to consider such tender.
11. The tenderer must put his seal and signature in every documents submitted in the Bid. Bids submitted by the tenderer with incomplete documents may not be considered and further correspondence may not be done with the tenderer in this regard because time is the essence of the contract.
12. Quoted rates must be inclusive of all taxes, duties, royalties etc. except GST, which is to be specified with GST registration number.
13. The quoted rate shall be exclusive of GST. GST shall be payable extra to the contractor after compliance of all GST rules and regulations. For details refer clauses Taxes & duties under special condition.
14. BHEL reserves the right to disqualify any tenderer on the basis of unsatisfactory past performance in any division or unit of BHEL or any other PSU or Govt. organization. The decision of the department shall, in this regard, be final and binding on the tenderer.
15. The contractor shall maintain daily progress report and submit the same to Engr.-in- charge/ Zone-in-charge as per his instruction failing which penalty as deemed fit may be imposed on the contractor.
16. After issuance of LOI the contractor has to complete all the required formalities and execute the contract agreement in time as stipulated in LOI failing which penalty as mentioned in Annexure-Y shall be imposed. This has also been mentioned in special terms & conditions of this tender.
17. Qualifying criteria :
(a) Technical/Work Experience: To assess the technical capability of the Tenderers/ contractors, documents showing horticulture work (such as development /maintenance of garden(s) and / or lawn(s)/Central verge etc.) successfully done against a completed work order by the tenderers/contractors during the last seven years ending as on 30.06.2018 should be submitted by them along with the technical bid.
The tenderer may submit documents such as copy of work order and/or work completion certificate and /or schedule of work etc. in support of his experience.
Note:-If work is done for a private customer, Payment details / bank statements / TDS details etc. may have to be submitted by the tenderer along with techno-commercial bid in addition to the afore-mentioned documents.
(b) Financial Capability: To assess the financial capability and eligibility of the tenderers/contractors, documents showing either horticulture work or civil work of any nature successfully executed by them during the last seven years ending as on 30.06.2018,
either one work not less than Rs.21.66 lakh or
two works of not less than Rs. 13.54 lakh each or
three works of not less than Rs.10.83 lakh each
must be submitted by the tenderers/contractors along with technical bid. The tenderer may submit documents such as work order and / or work completion certificate and / or schedule of work etc. in support of his work-experience.
Note 1:-If work is done for a private customer, Payment details / bank statements / TDS details etc. may have to be submitted by the tenderer along with techno-commercial bid in addition to the afore-mentioned documents.
Note 2:- ‘Successfully executed’ against financial criterion means even running contracts in which the party has executed the minimum stipulated values as mentioned above may be considered).
18. On the tender opening date, only Techno-commercial bid will be opened.
19. In case of a tie between the tenderers in regard of the total quoted lowest amount in a tender (to be decided on overall lowest basis) revised sealed price bid shall be obtained from the tenderers amongst whom the tie has occurred. Even after obtaining the revised sealed price bid, if again a tie occurs, then, to break this tie, lottery system shall be resorted to by the department for deciding L-1 tenderer.
20. Short closure penalty - In case of completion of the contract below 90% of C.A. value without instruction of department, a lump sum penalty of 10.00% of C.A. value will be imposed on the contractor for leaving the work incomplete.
21. It will be sole responsibility of the contractor to submit final bill in time, not exceeding three months from the date of completion of work. The bills submitted after the three months of completion of work shall be treated as late bills. BHEL shall consider deduction at 2% of the bill amount per month for such late bills subject to a ceiling of 10% of the bill amount at the discretion of the department. The decision of the head of the department shall be final and binding on the contractor in this matter.
22. Payment to the Contractor, as per the standard practice, shall, normally, be released within ninety days after the submission of bill by the contractor to the department.
23. BHEL reserves the right to short-close the contract at any stage without assigning any reason thereof with a prior notice of 15 days. The contractor shall, in such a case, be entitled for payment by BHEL for the portion of work executed till the effective date of short closure of the contract. It is, however, made clear that such a short-closure shall not amount to breach of contract by BHEL & the contractor shall not be entitled to get any compensation for the damages on account of such short-closure.
24. The Contractor shall obtain and submit the central labour license as per prevailing rules after award of work through work order.
25. Total price of the package consisting Annexure I & Annexure II to be quoted by the bidders which shall form the basis for comparison for deciding lowest bid. For further processing and award, total quoted amount by the L1 (lowest) bidder for the package shall be used for deriving individual item rate by BHEL based on % (percentage) weightage specified at Annexure-I & Annexure II of Price Schedule.
26. EMD/SD/Tender Fee will be accepted only in electronic Mode, which can be deposited on line through following link as mentioned below :
27. The procedure of depositing EMD/SD/Tender Fee is reiterated below:
(a) For depositing amount online, depositor has to open SB-Collect through Online E-Payment option available on Internet (www.bhelbpl.co.in under caption new link)
(b) After reading the instruction for depositing the amount; EMD & Tender Fee amount shall be deposited. EMD and Tender Fee may please be deposit together under EMD module where the EMD & Tender Fee both are applicable
(c) After the successful payment DU No shall be generated from the banking system
(d) After depositing the amount, Depositor has to fill Deposit slip available on Internet (www.bhelbpl.co.in under caption new link) by selecting required Enquiry number. Tender Fee and EMD may please be enter separately.
(e) As and when credit received in BHEL account, automatic mail sent to the depositor.
[For first time user “Help Documents” is also available on page under which general information relating to procedure for depositing amount is available on page number 2 and 3. In addition to above for specific query related to type of deposit, demo with the template is also on respective page mentioned on page no 2 of the help documents.]
28. BHEL reserves the right to go for Reverse Auction (RA) (Guidelines as available on www.bhel.com) instead of opening the sealed envelope price bid, submitted by the bidder. This will be decided after techno-commercial evaluation. Bidders to give their acceptance with the offer for participation in RA. Non-acceptance to participate in RA may result in non-consideration of their bids, in case BHEL decides to go for RA.
Those bidders who have given their acceptance to participate in Reverse Auction will have to necessarily submit ‘Process compliance form’ (to the designated service provider) as well as ‘Online sealed bid’ in the Reverse Auction. Non-submission of ‘Process compliance form’ or ‘Online sealed bid’ by the agreed bidder(s) will be considered as tampering of the tender process and will invite action by BHEL as per extant guidelines for suspension of business dealings with suppliers/ contractors (as available on www.bhel.com).
The bidders have to necessarily submit online sealed bid less than or equal to their envelope sealed price bid already submitted to BHEL along with the offer. The envelope sealed price bid of successful L1 bidder in RA, if conducted, shall also be opened after RA and the order will be placed on lower of the two bids (RA closing price & envelope sealed price) thus obtained. The bidder having submitted this offer specifically agrees to this condition and undertakes to execute the contract on thus awarded rates.
If it is found that L1 bidder has quoted higher in online sealed bid in comparison to envelope sealed bid for any item(s), the bidder will be issued a warning letter to this effect. However, if the same bidder again defaults on this count in any subsequent tender in the unit, it will be considered as fraud and will invite action by BHEL as per extant guidelines for suspension of business dealings with suppliers/ contractors (as available on www.bhel.com).”
As a reminder to the bidders, system will flash following message (in RED Color) during the course of ‘online sealed bid’:
“Bidders to submit online sealed bid less than or equal to their envelope sealed bid already submitted to BHEL”
29. “The Bidder along with its associate/collaborators/sub-contractors/sub-vendors/ consultants/service providers shall strictly adhere to BHEL Fraud Prevention Policy displayed on BHEL website http://www.bhel.com and shall immediately bring to the notice of BHEL Management about any fraud or suspected fraud as soon as it comes to their notice.”
30. Erasure / Cutting / Overwriting use of whitener / Columns left unfilled in tenders, if any , shall be initiated along with date and time and numbered by the officials opening the tenders.
Total number of such noticed alterations / or the absence of any alteration / should be explicitly marked on the first page of the bid and announced in public bid opening. In absence of any alteration / overwriting / whitener / blanks, the remark “no correction noted” should be written.
Bid should be free from correction, overwriting, using corrective fluid, etc. Any inter lineation, cutting, erasure or overwriting shall be valid only if they are attested under full Signature(s) of persons(s) signing the bid etc. else bid shall be liable for rejection.
For and on behalf of
No. FCX/2018-19/ DT.
1 PRICE BID
2 TECHNICAL BID